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Late
Registration Procedures
Students
may register after the start of classes. However,
students are discouraged from waiting until after
classes have met to register, and a late registration
fee of $15 is required. Enrollment after the first week
of classes is allowable only with special permission of
the course instructor.
Changes
of Schedule
Students
may drop or add courses during specified times listed on
the academic calendar each semester. After the first
week of class all added courses must be approved by the
instructor. The add/drop form may be obtained from the
Campus Service Center at each regional campus. Completed
forms must be returned to the Campus Service Area area
for processing.
Students should be aware that changes in schedules
resulting in more or fewer total credit hours may affect
tuition and fees, financial aid and veterans' benefits.
West Virginia Northern reserves the right to alter
published schedules of courses. All courses must have
sufficient enrollment to be offered. If courses needed
to graduate are not offered or are canceled, students
should contact their advisor, the appropriate Academic
Director or Campus Executive Director.
Full-Time/Part-Time
Classification
Students
who register for 12 or more credits per semester are
classified as full-time students. Students registered
for four or more hours in a summer term are classified
as full-time students.
Students taking 11 or less credit hours during a
semester or three or less credit hours during a summer
term will be defined as part-time students. Students
receiving financial aid must check with the Financial
Aid Office regarding the number of hours which count
toward full- and part-time status in the summer.
Students needing to take more than 18 credit hours a
semester (or 6 credit hours in a summer term) must have
special permission from their advisor and the Campus
Executive Director prior to registering. Students are
specifically cautioned not to over schedule during their
first semester in college.
Students who are enrolled full time or part time in
regular academic programs may also enroll in community
and continuing education courses.
Students are encouraged to consider their work load,
family responsibilities, community commitments and other
demands on their time as they plan and discuss course
load with their academic advisor.
Student
Withdrawal
Students
who find it necessary to withdraw completely from the
College or from class(es) and wish to do so in good
standing must complete drop slips for each class
(obtained at the Campus Service Center area at each
regional campus) or may send a written notification to
the Campus Service Center. The student's signature is
necessary; verbal notification is not acceptable.
Whenever possible, students withdrawing should see the
class instructor. A "W" grade will be recorded
if the withdrawal occurs prior to the official drop date
deadline listed in the schedule. Contact the instructor
or Campus Service Center for drop dates for
nontraditional term courses (courses which do not run
the entire semester).
Academic courses with a duration of fewer than 15 weeks
will have withdrawal dates prorated to the actual course
ending dates. Students should be aware of any variance
in the length of their classes and check with the Campus
Service Center for official withdrawal deadlines. Full
semester withdrawal deadlines are published in the
semester schedule of classes.
Administrative
Withdrawal
Students
who are repeatedly absent from classes and/or who, in
the opinion of the faculty, will be unable to
successfully complete course requirements may be
administratively withdrawn. Students subject to this
policy will be notified in advance of its application
and given an opportunity to be reinstated. Students
withdrawn by the last two weeks of the semester
(excluding final examination week) will have a
"W" recorded as the grade. Faculty are not
required to administratively withdraw students for
non-attendance.
Courses with a duration of fewer than 15 weeks will have
a period in which faculty may administratively withdraw
students consistent with the official ending date of the
course. Students may not be administratively withdrawn
after the official ending date of the course.
Refunds are not granted to students who have been
administratively withdrawn.
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