WVNCC | West Virginia Northern Community College
Registration is the time to choose classes including the days and times that you will attend class. Northern makes it easy by providing academic advising, extensive registration periods, and flexible options for making selections (in person, mail, and online).
Registration is the admission "ticket" into classes. Registration must be completed prior to entry into classes. In some unusual instances, an instructor may permit you to participate in one class session during the first week of classes prior to completion of registration. Participation after one class session without registration requires written authorization for a specific time period from the Vice President of Academic Affairs, Director of Financial Aid, and the Registrar.
Official completion of registration includes payment or acceptable financial arrangements for specific courses according to established dates each term. The College provides you the opportunity to complete "early" registration, with delayed payment or financial arrangement identified on the academic calendar as " last day to pay for early registration". If you register after that date you must pay or make financial arrangements on the same day of registration. More information is available in the Tuition and Financial Aid section of the College catalog and the academic schedule.
Auditing a Course
Auditing a course, that is , taking credit courses without evaluation and credit, must be specifically noted at the time of registration. You must complete an Audit Course Request Form and submit the form to the Service Center. You must also inform the instructor of your registration for audit purposes only. You are not permitted to change your registration from audit to credit or credit to audit after the second week of the semester or a comparable period in short-term classes. Contact the Service Center for assistance in changing your registration status to audit. Audited courses do not count toward graduation and cannot be paid by Title IV financial aid funds.
Late Registration begins on the first day of classes and a late fee is charged (see: schedule-of-tuition). Registration after the first week of classes in a regular semester course or other date established for classes offered during a shorter period, can only be completed with the permission of the course instructor.
When registering late you are required to:
- Complete the Application for Late Registration
- Obtain your Advisor’s Signature
- Obtain the initials of each faculty member
- Submit the Application for Late Registration to your Campus Service Center. Pay all tuition and fees associated with their registration (or appropriate arrangements must be made with the Financial Aid or Business Offices) at the time for form is submitted.
NOTE: Be aware that changes in registration may affect tuition and fees, financial aid and veterans' benefits. Students are discouraged from waiting until after classes have met to register.
Changes in Registration (Add or Drop)
Changes in registration are completed through your NOW account. Classes may be added to your schedule through NOW until midnight on the Sunday prior to the start of a course. Courses must be dropped online by the established deadlines. You are responsible for the changes made to your registration. Consult the academic calendar concerning deadline to drop courses. In addition, read the regulations regarding grades and refunds as well as financial aid, if applicable. Talk with your instructors and/or academic advisors prior to making such changes. Often, alternatives or supplementary assistance may be available which makes course completion possible. In addition, identify the impact of dropping specific courses on your financial aid, graduation, enrollment status, etc.
Course selection assistance is available for you. Counselors are available to assist new students. Academic advisors are available for assisting returning students during the fall and spring semesters. You should follow the suggested course sequence for program completion.
The maximum number of credits for which you may register is 18 credit hours per semester and 12 credit hours in each summer term. Exceptions may be granted by the Campus Dean upon the recommendation of your academic advisor and evidence you have the ability to manage an exceptionally heavy course load. This evidence is normally the completion of previous college courses as a full-time student and a grade point average higher than 3.25.
Items that Impact Registration
Delays, limits, and "holds" which impact registration under certain conditions such as:
- The maximum number of students already registered for the course;
- The admission form has not been submitted;
- Required admissions materials have not been submitted by the end of the first term of enrollment;
- Documentation of preparation for entry in specific courses is required but not completed;
- Default in payment of educational loans, repayment owed on Title IV aid or other payment to the College;
- The student must meet certain conditions resulting from lack of standards of progress - both academic and financial aid.
- Disciplinary action. See Student Rights and Responsibilities in the catalog.
"Wait lists" are available for courses when the maximum number of students has already registered in the course.
Withdrawal from all courses, when necessary,must be complete through NOW by the established deadline for the last day to drop a class. Students wish to do a total withdrawal after the last day to drop a class and prior to the last day to totally withdrawal from the college can do so at the Campus Service Center or by submitting written notification to the Registrar's Office, or by email to a campus counselor (this notification must come from your WVNCC student email account). Total withdrawals can be done by telephone by contacting the Campus Service Center or campus counselors. You are encouraged to talk with your instructor and academic advisor prior to withdrawing to determine if there are other alternatives available.
Administrative withdrawal of a student from individual courses may be implemented by the instructor when, in the opinion of the instructor, you fail to attend class regularly and/or fail to complete educational assignments. Disciplinary action can also result in administrative withdrawal by an instructor. See the Student Rights and Responsibilities in the catalog.