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WVNCC Faculty Assembly
 
Friday, February 3, 2012
 
Faculty Executive Committee at 1:30 pm
Full Assembly at 2:00 pm
 
Place: B&O Auditorium Wheeling
IP Video Room 109 New Martinsville & Room 119 Weirton

Attendance: T. Aftanas, R. Berry, J. Britt, S. Buerdsell, C. Cornforth, D. Cresap, C. Dale, M. Davis, F. DeCaria, M. Deichler, C. Eastham, G. Evans, B. Fulton, M. Goldstein, R. Guy, D. K. Herrington, Hans, C. Harbert, S. Hupp, L. Ingram, M. Kahl, C. Kefauver, M. Marlin, M. Merz, C. Morris,T. Naples,  B. Peterman, D. Poffenberger, C. Riter, C. Rogerson, D. Roth, D. Ryan, S. Rychlicki, C. Sergakis, P. Sharma, V. Slider, M. Stephens, D. Stoffel, C. Stokes, J. Van Fossan, A. Vavra, M. Watson, G. Winland, M. Wycherley.

Approval of Minutes
	January 2012   
		Motion to approve – Lisa Ingram
		2nd – Donna Hans
		Minutes Approved

Committee Reports
 
A.	Assessment – No Report
B.	Curriculum 	
•	All changes have been made in AAS and certificate programs except nursing
•	Radiography, HCIT, and health care will have their second reading
•	General Education changes have been approved and can be sent out.
•	The section changes are due for the fall semester
C.	Distance Education – No Report
D.	Enrollments Management
•	The enrollment for this semester is down.
•	Summer semester is projected to have lower enrollment as well although we are hoping for more transient students
•	In the fall the change that students may only repeat a class twice before they must pay for it will be implemented
•	New federal mandate states that students may only receive the Pell Grant if from all institutions attended; they have less than 12 semesters of full time credit hours.
•	Graduation rate will be considered along with FTE now.
E.	ACF-
•	Met on January 20th

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•	Discussed textbooks and affordability policies. The policy is difficult to follow and pieces of it can be tweaked. Any issues, please forward to Mark.
•	Great Teachers is to be held June 18th-21st this year. Anyone interested in going to represent Northern should contact Mark.
F.	Board of Governors
•	Weirton project is moving along
•	The school did not purchase the ECS building because of the price
•	The Straub building is two weeks behind because the Fire Marshall stated there needed to be two exits.
G.	Institutional Technologies
•	There should be a website user manual available by the end of February.
•	Windows 7 is being installed on desktop computers
H.	LRC – No Report
I.	General Education- No Report
J.	Merit – No Report
K.	Budget Committee 
•	Met and went over capital. 
•	Were able to cut down on priority 1 and 2 and can fund those
•	OTPS is high and the Board will not approve an increase over 5% so they are trying to get that down
L.	Promotion – No Report
M.	FERC-No Report
N.	Textbook Affordability 
•	Meet once a year, chaired by Vikki
•	Vikki would like to remind us that we are not permitted to sell our copies of textbooks. This is a state law.
O.	Others
•	Advising
-Discussed Retention
-Dates student last attended- If faculty enter the date the student last attended when   entering grades, we will not get emails from financial aid asking for this information. If the student received an F because of attendance, put the last date the attended in NOW. If they failed due to coursework, put the date of the exam in NOW.
-The process of the PIN numbers is trying to be changed as well as the number of advisees that each faculty member is responsible for.
-There was discussion about an advising center as well.
-Discussion among faculty about how to advise students best
•	Safety
-Security has been added for Saturdays.
- Discussion of Public Access Policy – Policy seems to be working well in the B&O building. The police officer on duty is responsible for signing visitors in after 6pm.
- Concerns about the EC. Visitors must currently go to the B&O building to sign in for the EC. Human Resources is working on hiring a receptionist for the EC. The new receptionist would be located on the 2nd floor near the sliding doors and would be responsible for signing visitors into the EC. They are working on covering as many hours as possible.

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- A swipe card system is in the process of being implements. It is projected to be installed and working in three months. With it, the side doors would be locked requiring the use of a student/faculty/ staff ID card to unlock. The sliding glass doors would not be locked.
-To prepare for a hostile intruder or some similar threat, lockdown procedures are being developed and will be presented soon. Federal guidelines and suggestions are being followed as it is developed.
•	Salary
-Asked to have $2500 added to the base. 
-President has accepted but the state has no money for salary increases
-Will have to wait to hear from the state

 Old Business
Extended hours for Student Support	
	-The email response to extended hours for student support was forwarded to the faculty.
	- Faculty discussion - send out a survey about what times the students feel they need student services, service staff could stagger their hours so that there is someone available during the extra times needed (i.e. they could start later or move their hours)
	- Comments to be sent to Delilah to be emailed to Christina
			
New Business
	
Waitlists 
- The waitlists for classes goes away after the last day to pay. With the current procedure, preference is not given to students who have been on the waitlist the longest when a slot in a class opens up. Also, students cannot be on a waitlist and enrolled in a section of that course.
-Faculty discussion
Motion- Connie Dale
	Waitlists remain open until the first day of classes.
	2nd – Don Poffenberger
	Motion Passes

Proposed Tobacco Free policy – Charleen Stokes
	-The new procedure is being put in place to improve the overall health of the college. 
	- The policy will be sent out from the Rules Committee for 30 day comment period.
	- Discussion from faculty about how the policy will be enforced on the three campuses

Board of Governors Faculty 2012 presentation – Delilah Ryan
-	Delilah will be making the State of Faculty address to the BOG on March 22nd. If there is anything of interest that should be mentioned, email Delilah with the information.
Other New Business
-	During the Program Chairs meeting, it was brought to the attention of the group that program chairs are responsible for the vitality of their programs and may have to recruit in the summer and/or off contract. Faculty discussed and decided if this became a requirement then it would be addressed as a group.
-	FERC – Faculty to submit specific suggestions to division chairs at their meetings. These suggestions will be compiled and emailed to Vikki.
-	Ballots for Executive Committee will be sent out for faculty to vote

  Adjournment
	Motion to Adjourn – Chris Kefauver
	2nd – Rita Berry
	Meeting Adjourned