WVNCC | West Virginia Northern Community College



WVNCC | West Virginia Northern Community College

The following Federal financial aid programs at WVNCC are subject to a federal return of funds policy if a student withdraws, or meets one of the other return of funds criteria below*:

*The Financial Aid Office is required by federal regulations to recalculate federal financial aid eligibility for  students who withdraw, drop out, and are dismissed prior to completing 60% of a payment period or term.  Recalculation is based on the percentage of earned aid using the following Federal Return of Title 14 funds formula:

*New R2T4 rules define a course "offered in parts of term" and withdraw/non-completion ramifications. -  A course or courses that do not span the entire length of the semester may be subject to Return of Title IV calculation.  For students that are not enrolled in at least one course that spans the entire length of the semester, written confirmation must be obtained at the time of withdrawal that the student will attend a course beginning later in the semester.  Once confirmation is received, the student is not considered withdrawn from the semester.  If written confirmation of future attendance is obtained, the student may change the date of return in writing prior to the original return date.  If the student does not return as scheduled, the student is considered withdrawn and the withdrawal date and total number of days in calculation are those that  applied if written confirmation had not been provided.

Funds are returned to the appropriate federal program based on the percentage of unearned aid using the followng formula:

Return of funds are returned in the following order:

  1. Unsubsidized Direct Loans
  2. Subsidized Direct Loans
  3. Federal Perkins Loans
  4. Federal Direct Parent (PLUS) Loans
  5. Federal Pell Grants
  6. Federal Supplemental Educational Opportunity Grant (SEOG)
  7. Other assistance under this Title for which a Return of Funds is required (e.g. LEAP)

Recalculation and return of federal funds occurs prior to the application of the college's refund policy.   If the refund policy results in excess funds over the amount to be returned to the Department of Education and the amount owed the college for charges, the institution will offer the student a refund.  This refund must be accepted within 14 days of the date of notice to the student.  Any refunds not accepted within the 14 day time frame will be returned to the Department of Education.

*Students who receive all W, F, I, N, or Z grades or any combination of only these grades is subject to Return of Title IV calculation back to the 50% point in the term if proof is not available that the student attended an academic-related activity after the 60% point in at least one of these courses.  The final burden of proof of attendance is required of the student.

A student who withdraws from school may also owe funds back to STATE programs, and/or WVNCC for these programs such as:

Students who must totally withdraw classes are strongly encouraged to meet or talk with a Campus Counselor to understand the possible financial consequences.