WVNCC | West Virginia Northern Community College

WVNCC | West Virginia Northern Community College

Information for Faculty

NOW Instructions for Faculty :

Attendance, Administrative Withdrawal, Final Grades, Override Instructions

Click for Summer 2014 Instructions

Click for Fall 2014 Instructions

Northern Navigator (DegreeWorks) Faculty Instructions Instructions for Faculty

Information for Staff

Northern Navigator (DegreeWorks) Staff / Advisor Instructions    

Instructions for Staff

Information for Students


Academic Transcript Request

Click here to learn how to request a copy of your academic transcript.

Administrative Withdrawal

Students who are repeatedly absent from classes and/or who, in the opinion of the faculty, are unable to successfully complete course requirements may be administratively withdrawn. Students subject to this policy are notified and provided an opportunity to be reinstated. Students withdrawn prior to the last two weeks of the semester (excluding final examination week) are awarded a "W" as the final grade. Faculty are not responsible to administratively withdraw students for non-attendance. Refunds are not granted to students who are administratively withdrawn.

Audit Course Request Form

Students wishing to take a course without evaluation or credit must complete this form.

Add/Drop/Late Registration

Students may add classes to their schedule through NOW until midnight on the Sunday prior to the start of the course. Students must drop courses online by the established deadlines published in the academic schedule. Late registration begins on the Monday of the week the class starts. Students registering late must complete an Application for Late Registration. Students registering late are required to:

  • Complete the Application for Late Registration
  • Obtain their Advisor’s Signature
  • Obtain the initials of each faculty member
  • Submit the Application for Late Registration to your Campus Service Center.  Pay all tuition and fees associated with their registration (or appropriate arrangements must be made with the Financial Aid or Business Offices) at the time for form is submitted.

NOTE: Students should be aware that changes in schedules may affect tuition and fees, financial aid and veterans' benefits. Students are discouraged from waiting until after classes have met to register.

Change of Major


Students desiring to change their major must complete a Change of Major form  and submit it to the Service Center. Deadlines for submission are:

  • Fall semester:  September 15
  • Spring semester: February 15
  • Summer term:  June 15

Enrollment Classification

Full-Time/Part-Time Classification

Students who register for 12 or more credits per semester are classified as full-time students. Students registered for 6 or more hours in a summer term are classified as full-time students.

Students registered for 11 or less credit hours during a semester or 3 or less credit hours during a summer term are defined as part-time students. Students receiving financial aid must check with the Financial Aid Office regarding the number of hours which count toward full- and part-time status in the summer.

Students desiring to take more than 18 credit hours a semester (or 12 credit hours in a summer term) must obtain permission from the Campus Dean prior to registration. Evidence supporting the student's ability to manage an exceptionally heavy course load must be presented. At a minimum, this includes support from the academic advisor and completion of previous college level coursework on a full-time basis with a cumulative GPA higher than 3.25.

Students are encouraged to consider their work load, family responsibilities, community commitments and other demands on their time as they plan and discuss course load with their academic advisor.

Enrollment Verification

Click here for instructions on how to obtain an enrollment verification.

FERPA - Annual Notification

Notification of Privacy Rights under FERPA and Release of Directory Information

FERPA Release Authorization

In accordance with the Family Educational Rights and Privacy Act (FERPA) of 1974, WVNCC will only disclose confidential information from the education records of students to parents or other third parties provided the College has written consent from the student on file.  Complete this form and submit to your Service Center.

Northern Navigator

Northern Navigator provides an easy to understand, clearly defined pathway toward degree completion. Click here for instructions. 

N.O.W. (Northern on the Web)

N.O.W. is accessible from your My WVNCC portal account.  It allows you to register for classes, check your financial aid status, view an updated copy of the class schedule, etc.

Registration and General Information

The Let's Get Started Guide contains information to assist student's with general questions about processes and procedures regarding:

  • My WVNCC Student Portal
  • Email
  • NOW Registration
  • Make Your Own Schedule
  • Tuition and Fees
  • Financial Aid Basics
  • Payment and Higher One Information
  • Serving Students (Library, Success Centers,  Student Activities, Career Services, Disability Services)
  • BlackBoard
  • Test Alert System

Residency Classification for Admission and Fee Purposes

Students shall be classified as a resident or nonresident for admission, tuition and fee purposes by the Registrar’s Office. In determining residency classification, the issue is essentially one of domicile. In general, the domicile of a personal is that person’s true, fixed, permanent home and place of habitation. The decision shall be based upon information furnished by the student and all other relevant information. The Registrar’s Office is authorized to require such written documents, affidavits, verifications, or other evidence as are deemed necessary to establish this domicile of a student. The burden of establishing residency for admission, tuition and fee purposes is upon the student. If there is a question as to residency, the matter must be brought to the attention of the Certification Analyst in the Registrar’s Office at least two weeks prior to the deadline for the payment of tuition and fees.
Students must complete the attached form in its entirety. The documentation requested must accompany the completed application. Applications without documentation are denied.

Student Petition for Alteration of Graduation Program Requirements

Students requesting an alteration to the course requirements for their program must complete this form in addition to consulting with their academic advisor.

Student Withdrawal

Students who find it necessary to completely withdraw from the College must drop classes through NOW. The withdrawal deadline is published in the academic schedule of classes. Students are strongly encouraged to meet with the course instructor prior to dropping. Contact the instructor or Campus Service Center for drop dates for nontraditional term courses (courses which do not run the entire semester). Students should be aware of any variance in the length of their classes and check with the Campus Service Center for official withdrawal deadlines.

Transient Form

WVNCC students who want to take courses at another institution and receive credit, must complete the Transient form and return it to the Registrar's Office for approval prior to registering at the other institution. 

Voter Registration

Follow this link for information on regulations to register to vote.

Other Services and Links


Nancy J. Albert
Registrar/Director of Student Services
1704 Market Street
Wheeling, WV 26003-3643
304.232.0153 (Fax)

Tracy Jenkins
Certification Analyst
1704 Market Street
Wheeling, WV 26003-3643
304.232.0153 (Fax)

Margaret DeCola
Records Officer
1704 Market Street
Wheeling, WV 26003-3643
304.232.0153 (Fax)

Rebecca Yesenczki
Administrative Associate
1704 Market Street
Wheeling, WV 26003-3643
304.232.0153 (Fax)