West Virginia Northern Community College

Offices and Services

Application Process

Registration is the time when students choose classes including the days and times that they will attend class. Northern makes it easy by providing academic advising, extensive registration periods, and flexible options for making selections (in person, mail, and online).

Registration is the admission "ticket" into classes. Registration must be completed prior to entry into classes. In some unusual instances, an instructor may permit a student to participate in one class session during the first week of classes prior to completion of registration. Participation prior to registration after that requires written authorization from the Director of Financial Aid or Director of Admissions for a specified temporary period.

Official completion of registration includes payment or acceptable financial arrangements for specific courses according to established dates each term. The College provides the opportunity for students to complete "early" registration, with delayed payment or financial arrangement identified on the academic calendar as " last day to pay for early registration," normally a week prior to the beginning of classes. Students who register after that date need to pay or make financial arrangements on the same day of registration. Refer to Tuition and Financial Aid section of the College catalog and the academic schedule.

Registration for Audit of courses, that is , taking credit courses without evaluation and credit, should be specifically noted at the time of registration. Students should also inform the instructor of their registration for audit purposes only. Students are not permitted to change their registration from "audit" to "credit" or "credit" - to audit" after the first two weeks of the semester or a comparable period in short-term classes. This change is completed by the use of "add" and "drop" process at the campus service center. Audited courses do not count toward graduation and cannot be paid in Title IV financial aid funds.

Late Registration begins on the first day of classes and a late fee is charged (see: schedule-of-tuition). Registration after the first week of classes in a regular semester course or other date established for classes offered during a shorter period, can only be completed with the permission of the course instructor. After 15 days for a semester course and a comparable period for short - term courses, additional permissions of the Campus Executive Director is required for late registration. Information is available at campus service centers.

Changes in Registration are completed by students through written requests or submission of "add" or "drop" forms to the campus service center. Students may also call the campus service center or send e-mail requests to add or drop courses. In each instance, students are responsible to immediately verify that written documentation accurately reflects the change intended. The late registration limits apply to "add" period for individual courses. Students should consult the academic calendar concerning deadline to "drop" courses and read the regulations regarding grades and refunds as well as financial aid, if applicable. Students are encouraged to talk with instructors and/or their academic advisors prior to making such changes. Often, alternatives or supplementary assistance may be available which makes course completion possible. In addition, students need to identify the impact of dropping specific courses.

 

Course selection assistance is available for students. Counselors are available to assist new students. Academic advisors are often available for assisting new students and are available for assisting returning students during the fall and spring semesters. Students should follow the suggested course sequence for program completion.

The maximum number of credits for which students may register is 18 credit hours per semester and six credit hours in each summer term. Exceptions may be granted by the Campus Executive Director upon the recommendation of the student's academic advisor and evidence of the requesting student's ability to manage an exceptionally heavy course load. This evidence is normally the completion of previous college courses as a full-time student and a grade point average higher than 3.0.

Delays, limits, and "holds" which impact registration under certain conditions such as:

  • The maximum number of students already registered for the course;
  • The admission form has not been submitted;
  • Required admissions materials have not been submitted by the end of the first term of enrollment;
  • Documentation of preparation for entry in specific courses is required but not completed;
  • Default in payment of educational loans, repayment owed on Title IV aid or other payment to the College;
  • The student must meet certain conditions resulting from lack of standards of progress.
  • Disciplinary action. See Student Rights and Responsibilities in the catalog.

"Wait lists" are created for courses when the maximum number of students has already registered in the course. Students who are advised they cannot be registered but can be placed on a wait list for the course should receive information at the time regarding the specific process and timelines. Students are encouraged to explore if other options are available to them which would be equally desirable. If students have not heard before classes begin, they should contact the campus service center concerning their status.

Withdrawal from all courses, when necessary, should be completed in writing by the student using forms available at the campus service center or by submitting written notification. Telephone withdrawals can be taken by registration personnel, counselors, and offices of academic centers. Students are encouraged to talk with their instructors and academic advisor prior to withdrawing to determine if there are other alternatives available.

Administrative withdrawal of a student from individual courses may be implemented by the instructor when, in the opinion of the instructor, a student fails to attend class regularly and/or fail to complete educational assignments. Disciplinary action can also result in administrative withdrawal by an instructor. See the Student Rights and Responsibilities in the catalog.


Full-Time/Part-Time Classification

Students are enrolled once they have completed the registration process. Classification as to enrollment status depends upon the specific number of credits for which the student is registered or the number of credits the student has completed toward a specific degree program.

Full-time students are those who are currently registered for a minimum of 12 credit hours during a full semester or for a minimum of four credit hours per semester term. Developmental course credit is counted for this determination but not for graduation or degree requirements. The number of credit hours of specified courses required per semester to complete a certificate program in two semesters or an associate degree in four semester is typically 15-17 credit hours, excluding developmental courses.

Part-time students are those who are currently registered for less than 12 credit hours during a full semester or for less than four credit hours during a summer term. Part-time students will need to plan carefully their sequence of courses to assure completion of a degree or certificate.

 

First-time students are those who have not taken any college courses since they graduated from high school.

Freshmen students are those who have completed up to 30 credit hours in their program.

Sophomore students are those who have completed more than 30 hours in their program.

Early Entrance students are high school students attending Northern to secure college credits in advance of graduation from high school.

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