West Virginia Northern Community College

Offices and Services

Records Office

Records Office
West Virginia Northern Community College
1704 Market Street
Wheeling WV  26003
(304) 233-5900

Ashley Morgan
Director of Records/Registrar

(304) 214-8852

Tracy Jenkins
Certification Analyst
(304) 214-8855

Graduation Applications for the 2015-2016 are available at the Student Service Centers on the Wheeing, New Martinsville and Weirton Campuses.  Contact your academic advisor regarding program requirements.

Student Rights Related to Records

Admissions records, grade reports, financial aid records, and reports of disciplinary action are consistent with the Family Education Rights and Privacy Act of 1974.  Students are ensured the right to view the information in their own files as outlined in the law and to dispute any items which are believed not to be appropriate for the file.  Copies of most items may be obtained by the student, except copies of documents provided by a third party, such as high school and other college transcripts and immunization records.  A fee is assessed to cover costs.

Directory Information

Directory Information is defined as the following items: a student's name, address, telephone listing, e-mail address, date and place of birth, major field of student, participation in officially recognized activities and sports, dates of attendance, degrees and awards received and the most recent previous educational agency or institution attended.  Consistent with the law, the College may release all or part of the directory information to any individual or agency requesting information, unless the student has specifically requested in writing that this information not be released.  Such requests must be in writing and submitted to the Records Office no later than the end of the first full week of classes each semester.

Graduation Information

Graduation Applications for the 2015-2016 are available at the Student Service Centers on the Wheeing, New Martinsville and Weirton Campuses.  Contact your academic advisor regarding program requirements.  (Click here for printable form.)


Final Grades

If you require a hard copy of your final grades, please contact the Records Office.  You will need to provide the  name and address where to submit the hard copy.

If you require an academic transcript, please click here to see information.


If you have any questions, please contact the Records Office at tjenkins@wvncc.edu or (304) 214-8855.

Duplicate Diploma

To request a duplicate diploma, please complete the Request for Duplicate Diploma.  (Click here for the printable form.)

Student Verification

West Virginia Northern Community College uses Degree Verify through the Student Clearinghouse to verify education attendance and graduation information.  Please contact the Student Clearinghouse to obtain education and graduation information.  Their web address is: www.studentclearinghouse.org.

Students who require enrollment verification, please log into the Student Portal and click on the National Student Clearinghouse button. 

Verification of attendance (health insurance, loan agencies, day care, OVRTA, good student discount, etc.) can be obtained by contacting the Records Office located in the B&O Building.


Academic Transcripts

There is no charge for requesting a transcript.

Transcripts can be obtained:

  • through your Northern on the Web Account.
  • by sending a written letter that includes your name, current address, social security number, approximate dates of attendance, graduation information, the address where you would like your transcript sent and your signature.
  • by completing a transcript request form.

Electronic Transcript Delivery

The Registrar’s Office is pleased to offer electronic transcript delivery. In partnership with SCRIP-SAFE® International, WVNCC is able to provide official transcripts delivered through eSCRIP-SAFE® to network recipients or outside the network (OneTime®) to third parties. Please read the following before completing your transcript request:

Network Delivery- Before completing your transcript request; please check the network recipients (http://www.scrip-safe.com/products/electronic-transcripts/network-members.aspx ) to see if your intended receiver is a member of the electronic network. If the recipient is in the network, please insert their name on your order form and check electronic network recipient. [The recipient list is updated each Monday].

OneTime® Delivery- If your intended recipient is not a network member and you wish to deliver your transcript electronically, this method may be used. Receivers are designated and identified by you, the requestor, through the recipient’s email address.

Academic transcripts are prepared by Margaret DeCola.  Contact information for Margaret is: (304) 214-8854 or mdecola@wvncc.edu.

Awards and Accreditations