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Applying for Financial Aid

NEW STUDENTS:  Apply online and be fully accepted for admissions to a degree program offered at West Virginia Northern Community College.  Contact the Admissions Office if you need assistance or more information about applying for admission.  You’re welcome to apply for federal student aid while waiting to be admitted.  However, please be aware that students classified as “non-degree”, in accordance with federal regulations, may not receive federal aid.


  1. Complete and submit a 2022-2023 Free Application for Federal Student Aid (FAFSA).  This FAFSA is used to apply for federal, state, and institutional financial aid for FALL 2022-SPRING 2023-SUMMER 2023.  April 15, 2022 is the priority deadline date for filing your FAFSA for colleges and universities in West Virginia to be considered for the State Grant.  March 1st, 2022 is the deadline date to file the FAFSA for 2022 High School Graduates meeting eligibilty requirements for the Promise Scholarship.  When filing your FAFSA, it is strongly recommended to transfer your income information through the IRS Data Retrieveal Process. 
  2. Complete a WVNCC Financial Aid Application for the school year you wish to receive aid.  Classes for the 2022-2023 school year begin August 2022.
  3. Watch your e-mail account and/or mailbox for the notifications you will receive from the Federal Student Aid division of the U.S. Department of Education and our office after your FAFSA is submitted and processed.  Review your FAFSA data carefully.  If needed, make any corrections to your FAFSA information in accordance with instructions provided.
  4. A portion of all FAFSA applicants are selected by Federal Student Aid each year to have their FAFSA data verified.  If chosen, the Financial Aid Office will notify you.  Be sure to promptly submit all requested documents and/or clarifications so that we may efficiently process your financial aid file for you.
  5. Check your NOW account for any additional documents that may be required.
  6. If you are experiencing difficulties, please stop by the Financial Aid Office or your Campus Service Center for assistance.  You may also contact the Financial Aid Office by email at or 304-233-5900 option 3. 
  7. Pleaes read and respond to all mailed or e-mailed correspondence.  If you're unsure how to respond or what to do, please let us know!
  8. Please note that full-time enrollment (12 or more undergraduate credit hours per semester) is required to disburse 100% of your semester Pell Grant award.  A Pell Grant award will be pro-rated for less than Full-time enrollment.  Half-time enrollment (6 or more undergraduate credit hours per semester) is required to disburse Federal Direct Loans.
  9. Once we package your financial aid, you will receive an award letter notifying you of your aid for each semester.
  10. Credit balances/Title IV Refunds from federal funds after all tuition/fees/books/supply charges are paid will be available as scheduled each term.  Please see the Schedule of Classes for your term to reveiw the processing dates.

 Student Responsibilities

  • To qualify for federal aid you must attend the classes you enroll for, and those classes must be required for your degree completion.  If you withdraw or stop attending classes, you will be required to repay some (or even all) of the federal aid that was credited to your account for the semester.
  • You’re responsible for paying your educational expenses.  When you enroll for classes at WVNCC, you’re agreeing to pay all of your charges, whether or not you’ve applied for or been awarded financial aid assistance.  If you’re not awarded the amounts of aid you were expecting, lose eligibility for one or more types of assistance, or fail to meet all aid eligibility requirements, you must still pay any outstanding balance due. 
  • The total amount of financial aid you may receive is not unlimited.  Following are the kinds of considerations used to determine your total eligibility for assistance: 
    1. Your assigned federal cost of attendance as defined on your Award letter (typically based on a full-time enrollment status or your current enrollment at the time of applying for financial aid)
    2. Your grade level (freshman or sophomore) which is determined according to the number of credit hours you’ve earned, not the number of semesters you’ve attended college.
      1. 0-30 credit hours = Freshman
      2. 31 or more credit hours = Sophmore
    3. The annual and lifetime Federal Direct Loan borrowing limits established by the federal government.
  • Applying for assistance is an annual process.  Be sure to complete and submit your FAFSA as early as October of the year prior to each school year you wish to apply for federal aid assistance.
  • If you’re awarded scholarships or benefits from any source, you’re required to promptly provide Financial Aid Office with information about the award(s).